Overview

Use Transfer Entries to move funds between categories within the same bank account. Typical uses include supporting a category with a shortfall, reallocating fundraising proceeds, or moving money out of a category that will be inactivated. Transfers are automatically cleared, excluded from reconciliation, and not included in year-end reports. Use Journal Entry for revenue or expense corrections.

Steps

  1. From the Main Menu, go to General  > Transfer Entries.
  2. Enter the transfer details:
    • Transfer From Category — category to take funds from.
    • Amount — dollar amount to transfer.
    • Reason — brief explanation for the transfer.
    • Transfer To Category — category to receive funds.
  3. (Optional) Click Print Transfer to print transfers in process, or Print Transfer Notice to generate a notice for stakeholders.
  4. Click Add to Ledger to post the transfer to the General Ledger.
  5. Run Report 13 - Transfer Report at any time to review posted transfers.

Outcome

The transfer is posted to the General Ledger and funds are moved between categories. The transfer does not appear in reconciliation and is excluded from year-end reports.

Troubleshooting

  • Insufficient funds warning when posting 
    • Reduce the Amount or 
    • Choose another Transfer From Category or 
    • Proceed with the transfer. SchoolCash allows negative category balances.
  • Printed transfer report is empty — Return to Transfer Entries to confirm the transfer was added to the ledger. Click Add to Ledger if an unposted transfer displays, Only posted transfers appear on reports.

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