Overview

You can create a new bank account for an existing school and complete the required setup steps, including entering or importing chart of accounts, adding outstanding transactions, and setting opening balances. The setup is not complete until all required fields are filled and balances match.

Before you begin
You must be a District Administrator or have your district administrator's permission to create a new bank account.
Have opening balances and bank details available.

Steps

Step 1

1. From the Main Menu, go to My School Information > Program Maintenance > Create New Bank Account.
2. Select the School the account will be linked to (bookkeepers will only be able to select their own school).
3. Select Currency.

4. Enter the Commercial Bank Name.
   Provide the full bank name (for example, “ABC National Bank”).

5. Enter the Bank Account Name.
   Use a clear, descriptive name that identifies the account’s purpose (for example, “Athletics Department”).

6. Enter the Bank Account Details.
   Include all required fields such as account number, routing information, or other bank-specific details.

7. Enter the Opening Balance.

   • Enter $0 if this is a new account.

   • Otherwise, enter the balance as of the date you are setting up the account.

8. Enter the Date of Balance.
   Use the date that matches the opening balance entered above.

9. Select the Current Year.
   Choose the correct fiscal year for the account.

10. Click Step 2 at the top of the screen when all information has been entered.

Step 2

1. Add the Chart of Accounts.
   You can either enter categories manually or import them.
2. To enter categories manually:

   • Insert a new row for each Category and Umbrella Category.

   • Use clear, descriptive names (for example, “Fundraising” or “Athletics”).
     Choose names that match how the school organizes its financial activity.

3. To import category information:

   • Click Import Categories at the top of the screen.

   • Click Get Template to download the file.

   • Complete the template and save it to your computer.

   • Click Import Categories again and select the saved file.

4. If applicable, repeat the import process for GL Departments and GL Names.
5. When all chart of accounts information has been entered or imported, click Step 3 at the top of the screen.

Step 3

1. Enter outstanding checks and deposits, if applicable.  Click Step 4 when the outstanding transactions have been entered, or to move forward if not applicable.
2. Enter an Opening Balance for all categories so totals equal the opening bank balance.  If this is a brand new account with no opening balances, leave the opening balance as $0.00 and click Step 5 to move to the final step.
3. Confirm school demographics, update applicable Optional Account Settings, and Save at the bottom of the screen.

Outcome

The new bank account is created and available for use.