Important: It is strongly recommended that you verify with your districts as to the district-specific procedures and policies required for your district.
Want to watch a video on how to create an item for student fees? Jump to video.
The start of a new school year brings with it a renewed energy. As the students and staff settle into a routine, schools look to the collection various start of school fees and paperwork.
School office staff are running at capacity. To help lessen the counting cash workload, this month’s Fee of the Month, we explore how to collect student activity fee payments using SchoolCash Online.
Did you create a Student Activity fee last year? If you did, then simply copy, revise, and attach to all students. If you didn’t, we suggest you review the Fees – Student Activity template.
KEV’s templates offer comprehensive learning and follow item creation best practice principles. Each template includes an engaging description, suggesting the 5Ws of: Who, What, Where, When and Why to purchase the item. The template contains several placeholders to revise in this template.
Create the item this year, next year simply copy into next year’s catalog and give it a quick review for revisions.
TIP: To Add a Due Date or Not To Add?
Do you have new students enroll throughout the school year? If you do, then add a Due Date. This would be the date you would like parents to purchase by.
For more information on the Due Date functionality click Item Availability - Due Date and Start & End Time
PROCESS:
Select the ‘Fee-Student Activity’ template from the ‘Browse Templates’ list.
Review, then remove the detailed template instructions.
IMPORTANT: As this is the start of a new school year, verify the SchoolCash Catalog school year has indeed rolled to the new school year.
If there are orange banners displaying, the SchoolCash Catalog has not rolled for reasons explained in the banner. The school year field will most likely be defaulting to last year.
You will be required to select the new school year.
Add the ‘Account/Category Name’ in the Financials section, as well as select both start and end dates.
May we suggest you make this item available for the entire year. As new students enroll throughout the school year, parents who register for SchoolCash Online and attach their children to their account, will have this item available for purchase. No manual attachment required.
Best Practice: Always Preview!
Here’s how the Fee – Student Activity item will display when posted to SchoolCash Online.
If you are not familiar with how to access your templates, read our how-to article here.
SchoolCash Catalog Item: Student Activity Fee
In this video, you will learn how to navigate the SchoolCash Catalog, select the appropriate school year, and create a fee item using a template. The tutorial provides step-by-step instructions on customizing item details, setting visibility options, and ensuring compliance with district policies. Additionally, it emphasizes the importance of reviewing and confirming all information before making the item available to parents and staff.