Schools can create event ticket items in School Cash Online with different pricing and limited quantities. This guide provides step-by-step instructions on using templates, customizing ticket settings, verifying district policies, and finalizing the ticketing process.


TABLE OF CONTENTS

Accessing the Ticket Template

To create an event ticket item, follow these steps:

  1. Go to Browse Templates in SchoolCash Online.

  2. Select the Event Tickets template from the available options.
  3. Review the template for pre-filled instructions and placeholders.
  4. Remove all instructional text and placeholder words before publishing.

Customizing Ticket Settings

To configure ticket options and pricing, update the following settings:

  1. Ensure the ticket descriptions are relevant and engaging.

  2. Modify pricing for different ticket types (e.g., Adult, Student/Senior, Child).

  3. Adjust the minimum and maximum quantity per student or family.

  4. Set the purchase limit to match the venue's seating capacity.

Configuring Ticket Availability

Decide how to make tickets available for purchase:

  1. Determine whether the event tickets should be available to the public or only to registered students.
  2. Attach the item to a specific grade level if the event is limited (e.g., a Grade 2 play).
  3. If making the item public, include clear instructions on who should purchase the tickets.
  4. Ensure students attached to the item receive an email notification of ticket availability.

Finalizing Ticket Details

Before publishing, review the ticketing setup to ensure accuracy:

  1. Preview the item to verify pricing, description, and purchase limits.

  2. Ensure all uppercase words and bracketed placeholders have been updated.
  3. Check that the receipt instructions are clear (e.g., "Bring your receipt as proof of purchase for entry").
  4. Select the appropriate category or account for revenue allocation.
  5. Set the start and end dates for ticket sales.
  6. If required, add an optional email notification for purchasers.

Attaching Tickets to Students or Groups

The final step is attaching the ticket item to a group:

  1. Decide if the item should be optional or required.
  2. Save and Attach the item to all students, a specific grade, or an interest-based group.

  3. If making the item public, ensure reports show the purchaser and recipient information.

Note

Before publishing, verify with your district regarding any district-specific procedures and policies related to selling event tickets through School Cash Online. Your district may have additional requirements or recommendations.