SchoolCash Accounting involves a wide range of activities including adding categories, entering and reviewing checks and deposits, reconciling monthly bank statements and generating reports.
Add Categories
- Categories provides a specific list of Chart of Accounts categories (accounts). Most districts opt that only district staff are able to create a new category (account). If you are a school user and not able to add a category, please contact your district representative.
Review/Update Account Settings
- Account Settings provides the ability to set security levels for District Administrators, Standard Users/Bookkeepers per bank account. Many of the SchoolCash account settings are enabled/disabled as part of the implementation of SchoolCash and do not need to be modified.
Enter and Review Checks
- Checks provides the ability for users to enter check information and then print the checks and other required documents.
Enter and Review Deposits
- Deposits and Receipts provides the ability for users to quickly and easily enter cash and check details for money received. SchoolCash combines the money and provides totals for the using to print the deposit ticket and adding machine tape.
When to use Journal Entries
- Journal Entries provide the ability to change an incorrectly posted category, split revenue/expense transactions after posting to the ledger and adjust revenue /credit.
Complete the Monthly Bank Reconciliations
- Bank reconciliation ensures that the transactions in SchoolCash match the bank statement's transactions by clearing various transactions such as deposits, direct deposits, and checks.
Generate Accounting Reports
- Accounting Reports provides the ability to run reports on things such as Total Revenue per Category, Summary of Purchases, and List of payments by item.