Introduction

This article explains how schools can use QR codes to promote School Cash Online registration and provide access to specific fees or items, such as graduation tickets. QR codes make it easier for parents to access fee links and facilitate payments, particularly for those who are not yet registered with School Cash Online.

What is a QR Code?

A QR code is a scannable barcode that stores data. Parents can use their smartphone camera to scan the QR code, which will display a link to a webpage. By clicking the link, parents are redirected to the webpage where they can view or pay for the fee.

Why Use QR Codes with School Cash Online?

QR codes can be used to:

  • Promote School Cash Online registration among parents.
  • Provide access to unlisted or public fees, such as graduation tickets, to parents who are not registered.
  • Enhance convenience and accessibility through printed or electronic communications, such as field trip flyers, newsletters, and posters.

Steps to Create QR Codes

Follow these steps to generate and use QR codes for School Cash Online:

Step 1: Identify the Item

Determine whether the item should be public, unlisted, or attached to specific students. For example, graduation tickets can be created as unlisted to ensure only parents of students can access the fee link.

Step 2: Generate the Fee Link

Attach the item to all applicable students and make it unlisted or public. This will generate a unique fee link that you can use to create the QR code.

Step 3: Use a QR Code Generator

Use the provided QR code generator tool to create the code:

  1. Go to the provided QR code generator website.
  2. Copy the fee link from the View Items page in School Cash Online.
  3. Paste the fee link into the generator tool.
  4. Click Generate to create the QR code.
  5. Download the QR code for use in printed or electronic communications.

Step 4: Apply the QR Code

Use the QR code in your promotional materials to reach parents effectively:

  • Add the QR code to flyers, newsletters, posters, or other printed materials.
  • Upload the QR code as the item photo for easy access in School Cash Online.

Benefits of Using QR Codes

QR codes simplify access to School Cash Online for parents who are not registered. They enable parents to view and pay for items conveniently while also encouraging registration for better tracking and reporting.

Note

Encouraging parents to register with School Cash Online ensures accurate tracking of payments and allows students to appear as paid under School Cash Catalog reports. Purchases made through QR codes do not detach the item from the student.

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