Overview

If a school voids a stale-dated check and it later clears the bank, you must re-enter the check in the Reconciliation module. This ensures the transaction is recorded correctly for audit purposes.


Steps

  1. From the Main Menu, select General  > Reconciliation.
  2. Select the Add Record tab.
  3. Enter the check information again, with the transaction type set to Check.
  4. In the Description field, add a note explaining the duplicate entry.
  5. Click Save.

Note: The system displays a warning message that the check number already exists. Click OK to continue.


Outcome

The check is re-entered into the Reconciliation module, and the duplicate is documented in the description for audit purposes.


Troubleshooting

  • If the warning message does not appear, verify that the check number matches the original voided check.
  • If the record does not save, confirm that all required fields are complete.

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