TABLE OF CONTENTS


Want to watch a video on how to perform a reconciliation? Jump to video.

 School Cash Accounting – Main Menu

The School Cash Accounting (SCA) is an easy-to-use web-based tool that automates the manual accounting tasks that school office staff are required to perform each and every day.

 

 

 

  1. Module Title:                         Indicates the School Cash Accounting module
  2. Profile Settings:                    User can change password, includes language selection and Log Out
  3. School/Bank Account:            Indicates the school/bank account. User can toggle between accounts
  4. Income Activities:                    Modules to process Cash Deposits, Issue Receipts, View Itemized Cash & Checks to date and track Non-Sufficient funds (checks)
  5. Expense Activities:                   Modules to print checks, monitor cashboxes (optional), process Purchase Orders (optional)
  6. General Activities:                   Modules to search for transactions posted to the ledger, process Journal Entries (optional) and Transfers between categories, complete monthly reconciliations
  7. My School Information:        Monitor the Chart of Accounts, view bank account demographics, entry to Program Maintenance and Supplier Maintenance, link to Resource Center
  8. My Reports:                           Link to 4 favorite reports
  9. My School Store:                  Modules for School Cash Online
  10. Reports:                                   Drop-down listing School Cash Accounting Reports
  11. User Guide:                            Link to Accounting User Guides

Reconciliation

 

 

  1. Information :                   Access to Tip Sheet
  2. Sequence Buttons:                        Information > How to Reconcile

Find > Pre-defined searches of ledger records 

Reset > Unclear all cleared transactions

Finish Reconcile > Remaining must equal $0.00

Finish Later > Saves all work entered, returns to Main Menu

Back > Navigates to previous screen

Print > Pre-defined print options

  1. Option Tabs:                                     Defaults to Outstanding Transaction list, Add Record, Modify Record, Search, Void Check Wizard, Journal Entry (optional)
  2. Bank Balance:                                   Information entered during Step 1 of Reconciliation process
  3. Difference:                                        Cleared Items indicator
  4. Outstanding Transactions:          List of all outstanding transaction for the month
  5. Difference Of:                                  E & G must equal
  6. Multiple Reconciling                      Defaults to enabled. Will split transactions together
  7. Remaining:                                        Difference between cleared items and the balance.  Must equal to $0.00 to be able to Finish/Sign-off Reconciliation

 

 

Step 1:  Enter Ending Bank Balance

                From the bank statement below enter Ending Bank Balance: (as of September 30, 2018)

 

 

 

Remaining must equal $0.00

Select: Finish Reconcile




 

 SchoolCash Accounting User Guide - Reconciliation

(Resource)


SchoolCash Accounting: Reconciliation

The SchoolCash Accounting Monthly Bank Reconciliation video provides a comprehensive overview of the reconciliation process within the SchoolCash Accounting system. Users identify and review any discrepancies between the bank statement and the accounting records, including missing transactions, duplicate entries, or errors. Necessary adjustments are made to the accounting records to resolve any discrepancies, such as adding missing transactions, correcting errors, or removing duplicates. Reconciliation reports are generated and reviewed to ensure accuracy and completeness, which can be used for auditing purposes and to provide a clear overview of the reconciliation process.